Workforce Planning for Beginners

Workforce Planning for Beginners

Workforce planning can be very intimidating and even confusing for beginners. But don’t worry, we are here to help! The good news is that you have already taken the first step by researching and considering workforce planning for your business and we are here to guide you through the next steps. You are definitely in the right place if you want to maximize your profits, increase your efficiency, and make your employees happier all at the same time! 

Workforce Planning for Beginners 

Since this is a guide for beginners – let’s start with the basics: what exactly is workforce planning, anyway? Workforce planning is a process that a business uses in order to align its needs and priorities with its workforce in order to meet all objectives and future goals. In practice, workforce planning can look like a lot of things. 

It can mean analyzing schedules to make sure that the right people are working at the right time in order to avoid any understaffing or overstaffing issues. It can mean analyzing the skillsets of your current employees to see who can be trained to take on new responsibilities and who might need to be hired externally. It can also look like analyzing the demographics of your current workforce to see who might be leaving soon so that you can plan appropriately.

 All of this is extremely important because you need to remember that a good workforce is one of the best investments a company can make. Of course inventory and technology are valuable investments but as a company, you are only as good as your employees! 

Benefits of Workforce Planning

There are so many reasons why workforce planning can benefit your business and we will cover a few of them. As mentioned above, each employee is an investment for your company and you want to make sure that you get the most out of that investment. However, if you have high rates of employee turnover, you are probably losing money on hiring people after all the expenses for acquisition, onboarding, and training are added up. By considering the needs of your staff, you can help decrease employee turnover and increase their overall satisfaction at the same time! Workforce planning can also help you make sure that you are getting the most out of your money and your staff by scheduling to avoid overstaffing and understaffing at any time. 

Best Practices in Workforce Planning

While all of this might sound great, it can seem a little bit overwhelming to have to handle all of this. But don’t worry, there are things that you can do to make the process easy and seamless for you and your employees! 

  • The first tip to actually using workforce planning in your business is to embrace and invest in technology to help you out. It would be very difficult for you to do all of this on your own and definitely would end up being a waste of time and money. The good news is that there are systems out there that are designed to help you with all of your workforce planning needs! These systems can analyze all of your data and make it easier for you to see what needs to be done and then go on to take those steps in order to maximize profit and efficiency.
  • Another tip to utilizing workforce planning is to involve your entire team in the process. You might need to make some adjustment throughout the process and you need to keep an open line of communication to make sure that everyone is on the same page. At the same time, it’s usually a good idea to tap one person (preferably in human resources) to spearhead this implementation.